SSW Preparation Checklist
Everything you need before you leave.
28 steps across 6 phases — from assessing your readiness to boarding the plane. Check each item off as you complete it. Progress saves in your browser.
How to use this
Work through each phase in order. Tap Why this matters on any item to see the detail, risk notes, and a link to the relevant tool.
Required items
Items marked Required are legally or procedurally mandatory for your visa. You cannot skip them.
No account needed
Your check marks are saved in your browser automatically. They are not uploaded anywhere. You can pick up where you left off whenever you return.
Where to start
Not sure where you are in the process? Take the guided wizard first.
Build your timeline
See how long each preparation phase will take based on your current level.
Estimate total costs
Understand the legitimate fee range before talking to any organization.
Evaluate an offer
Check a specific opportunity against 10 red-flag warning signs.
Overall progress
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items completed
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Phase 1
Understand your situation
Before spending money or talking to any organization, get clarity on where you stand and what path makes sense for you.
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Phase 2
Language and skills preparation
Two certificates are required before you can apply for an SSW visa: the skill assessment for your job category, and a language test. Both must be passed in Vietnam before your employer can apply for your COE.
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Phase 3
Document preparation
Japan's visa process requires a specific set of documents. Start collecting them early — some take weeks to obtain, and delays here often delay the entire timeline.
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- Required
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Phase 4
Find a legitimate channel
This is the highest-risk phase of the entire process. Most problems — excessive fees, hidden deductions, broken promises — happen here. Take your time.
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Phase 5
Financial preparation
Many workers arrive in Japan financially stressed because they underestimated costs or overestimated take-home pay. Clear numbers help you prepare honestly.
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Phase 6
Pre-departure
The final phase before you leave. Most items here depend on your employer completing their side of the process. Your role is to confirm — not assume.
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- Required
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This checklist covers the standard SSW Specified Skilled Worker (Type 1) process for workers in Vietnam. Individual circumstances may vary. Requirements can change — always verify current rules with the Japan Immigration Services Agency or a licensed sending organization. See FAQ or browse resources for more detail.